Access Clearfield Public Records
Clearfield public records are maintained by city and county offices in Davis County. The Clearfield City Recorder holds official city documents, and the Second District Court handles court filings for the area. Located near Hill Air Force Base, Clearfield has a mix of city, county, and federal activity that can produce various types of public records. Under Utah's Government Records Access and Management Act (GRAMA), you have the right to request and inspect most city and county records. This guide explains how to search Clearfield public records and what resources are available at the state level.
Clearfield Quick Facts
Clearfield City Recorder Records
The Clearfield City Recorder is the official custodian of city government documents. This office holds City Council minutes, resolutions, ordinances, contracts, and election records. The Recorder processes all GRAMA requests for records maintained by Clearfield city departments. Under Utah Code section 63G-2, government agencies must respond to public records requests within 10 business days.
| Office | Clearfield City Recorder |
|---|---|
| Address | 55 South Main Street Clearfield, UT 84015 |
| Phone | (801) 525-2700 |
| Hours | Monday through Friday, 8:00 AM to 5:00 PM |
| Website | clearfieldcity.org |
Current City Council meeting agendas and minutes are often posted on the Clearfield city website. For documents not available online, submit a formal GRAMA request to the Recorder's office. Inspection of records in person is free. Copies cost $0.25 per page. Requests that require significant staff time to compile may carry additional fees. Call (801) 525-2700 before submitting a large request to ask about estimated costs.
The Recorder also keeps codified city ordinances and historical city resolutions. If you need a certified copy of any of these documents for legal use, the Recorder can provide one. Staff can help you determine which city department holds a specific record if you are not sure where to start.
Clearfield Police Department Records
The Clearfield Police Department maintains incident reports, traffic accident reports, and arrest records for events within city limits. The department handles public requests for these documents. You will need to provide the date of the incident and the names of the people involved when making a request.
| Office | Clearfield Police Department |
|---|---|
| Address | 55 South Main Street Clearfield, UT 84015 |
| Phone | (801) 525-2806 |
| Hours | Monday through Friday, 8:00 AM to 5:00 PM |
Call (801) 525-2806 to ask about current fees and how to submit your records request. Incident and accident reports are the most commonly requested items. Fees vary by report type and length. Body camera footage requests are handled separately and may require additional review time before the footage can be released.
For incidents in unincorporated Davis County, contact the Davis County Sheriff at (801) 451-4100. The Sheriff handles law enforcement in parts of Davis County outside incorporated city limits. Clearfield Police records cover only incidents handled by their own officers within city boundaries.
Arrest records from Clearfield Police are sent to the Utah Bureau of Criminal Investigation. For a full statewide background check, go through BCI. Local police records alone do not reflect activity from other agencies or counties.
Court Records in Clearfield
Clearfield is served by the Second District Court, with the Davis County courthouse in Farmington. This court handles felony criminal cases, major civil disputes, family law, and probate for Davis County. Clearfield may also be served by a Justice Court for local ordinance violations and lower-level misdemeanor cases. Court records are generally open to the public.
| Office | Second District Court (Davis County) |
|---|---|
| Address | 800 West State Street Farmington, UT 84025 |
| Phone | (801) 447-3800 |
| Hours | Monday through Friday, 8:00 AM to 5:00 PM |
| Website | utcourts.gov |
Case records can be searched online through the Utah Courts XChange system. XChange allows you to search by name or case number and view docket entries, party information, and case status. Each search costs $0.35. A $40 monthly plan is available for unlimited searches. Free public access terminals are at the courthouse in Farmington.
To get paper copies of court files, contact the clerk at the Second District Court in Farmington. Certified copies cost more than plain copies. Most court records in Davis County are public. Exceptions include sealed juvenile files, some family law documents, and certain protective order records. Ask the clerk before making the trip to confirm a specific file is accessible.
Property Records in Davis County
Property and land records for Clearfield are held by the Davis County Recorder. This office keeps deeds, mortgages, liens, plats, and other recorded land documents. The Davis County Recorder can be accessed through the Davis County Recorder website.
Many Davis County property records are searchable online through the county's official portal. For certified copies of deeds or recorded documents, contact the Recorder's office directly. Property records are separate from Clearfield city records and are not held by the City Recorder. These records are useful for checking ownership history, verifying boundaries, or identifying liens before a property purchase.
Criminal Background Records
Statewide criminal background checks for Clearfield residents go through the Utah Bureau of Criminal Investigation. BCI holds the Utah Criminal History database, which includes arrest records and convictions from every law enforcement agency in Utah, including the Clearfield Police Department.
A name-based check costs $15 and can be done online through the Utah BCI website. BCI can be reached by phone at (801) 965-4445. A fingerprint-based check costs $33.25 and is used when a higher level of accuracy is required, such as for certain jobs or professional licenses. Fingerprinting is available at many local law enforcement offices in the Davis County area near Clearfield.
Note: BCI records cover Utah only. For federal criminal history, contact the FBI through their own background check process. Activity at Hill Air Force Base involves federal jurisdiction and will not appear in the state BCI database.
Clearfield Public Records Resources
The Utah Vital Records SILVER system is where Clearfield residents can order certified copies of birth and death certificates from the state's online portal.
Birth certificates cost $18 and death certificates cost $16. The system is run by the Utah Department of Health and Human Services and processes orders for records tied to all Utah cities, including Clearfield.
The Utah GRAMA statutes page explains the rules that apply to all government agencies in Utah, including Clearfield city offices. These rules cover response times, copy costs, and your rights if a request is denied.
GRAMA gives every person the right to inspect and copy government records. Clearfield city and Davis County agencies must follow these rules when they process your public records request.
Vital Records and State Archives
Birth and death records for Clearfield residents are held by the Utah Office of Vital Records. Order certified copies through the SILVER system. Marriage and divorce records tied to Davis County go through the Second District Court and the county clerk. Divorce case records can be searched through Utah Courts XChange.
Historical government records, including older city and county documents, are preserved at the Utah State Archives. The Archives holds records from state agencies and local governments going back to Utah's early years. Research staff can help you locate older Clearfield or Davis County records. Reach the Archives at (801) 531-3847 or browse the online finding aids before your visit.
Legal Help in Clearfield
If a Clearfield city office denies your GRAMA request, you can appeal first to the agency's chief administrative officer. If the denial stands, take the matter to the State Records Committee. The committee holds hearings and can order records released. The full process is in Utah Code section 63G-2.
Utah Legal Services offers free legal help to income-qualifying residents in the Davis County area. The Utah State Bar lawyer referral line at (801) 531-9077 can connect you with an attorney who handles records disputes. Many attorneys near Clearfield offer a free first meeting.
Davis County Public Records
Clearfield sits within Davis County. The county holds property records, county court filings, commission minutes, and records from county agencies. For county-level resources, visit the Davis County page.
Nearby Utah Cities
Other Davis County and Weber County cities have their own city records offices. Select a city below to find local public records resources.