Find Public Records in Summit County

Summit County public records are maintained by offices in Coalville and at the Sheldon Richins Building in Kimball Junction near Park City. You can find property documents, court filings, criminal history, election records, and historical archives through county and state agencies. Utah's Government Records Access and Management Act gives the public the right to access most of these records. This guide covers each office, what it holds, and how to get the documents you need from Summit County.

Summit County Recorder

The Summit County Recorder keeps all real property records for the county. This office handles high-value resort and residential property transactions common in a mountain county that includes Park City and major ski resort areas. Recorded documents include deeds, mortgages, trust deeds, easements, plats, and liens. The recorder's main office is at 60 North Main Street in Coalville, with additional services available at the Sheldon Richins Building in Kimball Junction.

Because Summit County has one of the highest per-property values in Utah, the recorder processes a significant volume of refinance, sale, and development documents each year. You can search property records in person at either location. Standard recording fees are $40 for the first page and $2 for each additional page. Certified copies are $5 plus $1 per page. Basic property information is accessible during business hours Monday through Friday.

Note: E-recording for new documents is available through authorized vendors, which can speed up the process for title companies and attorneys filing Summit County property documents.

Summit County Clerk

The Summit County Clerk serves as secretary to the Summit County Council and maintains official county records. This office handles election filings, candidate information, county ordinances, commission minutes, and marriage licenses. If you need a marriage license or want to review county government records in Summit County, this is the right office to contact.

The clerk's office is located at 60 North Main Street in Coalville alongside the recorder's office. Marriage license applications can be started online but both applicants must appear in person to complete the process. The clerk also processes GRAMA requests for general county government records. Staff can help direct you to the right office if your request covers records held by another county department.

Summit County Sheriff Records

The Summit County Sheriff provides law enforcement for unincorporated areas of the county and runs the county detention center. Incident reports and arrest records from the sheriff's office are public under GRAMA. You can request copies by contacting the sheriff's office in Coalville. Provide the date, location, and names involved to help staff locate the right report.

For a broader criminal history check, the Utah Bureau of Criminal Identification at bci.utah.gov is the proper channel. The BCI maintains statewide conviction and arrest records. A name-based search costs $15 and a fingerprint-based check is $33.25. These are official certified records and cover agencies throughout Utah. Court records for Summit County criminal cases can also be accessed through the Utah Courts system at utcourts.gov, where a single case search costs $0.35.

Summit County District Court Records

Summit County is part of the Third District Court. The Third District handles civil cases, criminal filings, family law matters, and probate for Summit County. Court records are largely public and can be reviewed at the courthouse in Coalville or searched online through the Utah Courts portal.

Go to utcourts.gov to search Summit County court cases by name or case number. The online system shows docket entries, hearing dates, and case status for public records. Sealed or juvenile records are not visible through the public search. If you need certified copies of court documents, contact the district court clerk in Coalville in person or by phone. The XChange subscription service at $40 per month provides more detailed access if you need to search many cases.

Summit County handles a range of civil matters tied to its resort economy. Real property disputes, business litigation, and family law cases are common. The court clerk can help you find the right form for your filing type and confirm any local rules that apply in Summit County.

Property Records in Summit County

Summit County property records come from two main offices. The Recorder holds filed documents like deeds and mortgages. The Assessor determines taxable values and maintains parcel data including ownership history and assessed values. Both types of records are public and useful when researching Summit County real estate.

Property values in Summit County are among the highest in Utah due to the Park City resort market. The assessor's records reflect market conditions and are updated annually. You can search parcel data by owner name, address, or parcel number. Free public access terminals are available at county offices during business hours. If you need records for a specific transaction, the recorder's document search by grantor or grantee name is a good starting point.

Historical land records for Summit County dating back to the territorial period are also held in part by the Utah State Archives. The archives at archives.utah.gov can be reached at (801) 531-3847. For older records not available at the county level, the state archives is worth checking.

The Utah State Archives holds historical government records from counties across the state, including older Summit County documents not kept at the courthouse.

Researchers can contact the archives directly or visit in person in Salt Lake City to access historical Summit County materials.

GRAMA Requests in Summit County

Utah law at Utah Code Title 63G, Chapter 2 gives anyone the right to request public records from Summit County offices. Most government records are classified as public and must be provided within 10 business days of a written request. You can submit a GRAMA request to the specific office that holds the records you need: the recorder, clerk, sheriff, assessor, or any other county department.

Your written request should describe the records clearly. You do not need to explain why you want the records for most public-classified documents. Copy fees are $0.25 per page for standard documents. Some agencies charge for staff time on large or complex requests. If an office denies your request, you can appeal under Utah Code Section 63G-2-401 to the chief administrative officer. A further appeal to the State Records Committee is available under Section 63G-2-802 if the first appeal is unsuccessful.

Summit County offices are generally responsive to GRAMA requests. Property records, court documents, and government meeting minutes are the most commonly requested types in this county. Staff at the clerk's office can help you identify which department holds the records you need and how to submit your request correctly.

Note: Some Summit County records involving pending litigation, personnel files, or attorney-client communications may be withheld under GRAMA exemptions.

Cities in Summit County

Summit County includes Coalville (the county seat), Park City, Henefer, Kamas, and several smaller communities. Park City is the most well-known community in the county. None of these cities meet the population threshold for a separate city page in this directory. All county public records for Summit County residents are handled through offices in Coalville, with additional recorder services available at the Kimball Junction location.

Nearby Counties

Summit County shares borders with several other Utah counties. If you need records for a property or case that may cross county lines, check which county has jurisdiction. Each neighboring county has its own recorder, clerk, and court.

View All 29 Counties