Find Public Records in Rich County
Rich County public records are maintained by a small set of offices in Randolph, the county seat in northeastern Utah near the Bear Lake Valley. The county holds property filings, marriage licenses, criminal history reports, court case records, and other government documents subject to the state's public records law. This guide explains where each type of Rich County public record is held, how to request access, and which state agencies can fill gaps when local resources are limited.
Rich County Quick Facts
Rich County Recorder Office
The Rich County Recorder-Surveyor is located at 20 South Main Street in Randolph. The phone number is (435) 793-3441, and hours run Monday through Friday, 8 a.m. to 5 p.m. The Recorder's website is at richcounty.gov/recorder-surveyor/, where you can find additional contact details and any updates to office procedures.
This office holds all real property records for Rich County. Recorded documents include warranty deeds, quitclaim deeds, trust deeds, mortgages, judgment liens, mechanic's liens, releases, easements, and plat maps. Any document that affects title to real estate in the county is recorded here and becomes part of the public record. The Recorder indexes documents by grantor and grantee names and by parcel number, making it possible to trace ownership history over time.
Recording fees follow the state schedule. The fee is $40 for the first page, which covers up to 10 property descriptions. Each additional description adds $2. Certified copies cost $5 plus $1 per page. Records access is available in person at the office during business hours. Contact the Recorder by phone before visiting to confirm current procedures for mail requests or copies.
The Rich County Recorder-Surveyor website at richcounty.gov provides contact details and office information for property records access in the Bear Lake Valley area.
| Office | Rich County Recorder-Surveyor 20 South Main Street Randolph, UT 84064 |
|---|---|
| Phone | (435) 793-3441 |
| Hours | Monday through Friday, 8:00 AM to 5:00 PM |
| Website | richcounty.gov/recorder-surveyor/ |
Rich County Clerk and Auditor
The Rich County Clerk and Auditor's Office is at 20 South Main Street, Randolph, UT 84064. Call (435) 793-3442 to reach this office, which is open Monday through Friday from 8 a.m. to 5 p.m. The Clerk serves as the official record keeper for the county commission, manages elections and voter registration, and issues marriage licenses. The Auditor function handles county finances and tax administration.
Marriage licenses are available through this office. Both applicants must appear in person. The license is valid for 30 days. If you need copies of older marriage records or county commission minutes, this is the office to contact. Under Utah's GRAMA law at Utah Code Title 63G, Chapter 2, government records are public unless specifically restricted. Written GRAMA requests should be directed to the Clerk's Office by mail or submitted in person in Randolph. The office has 10 business days to respond to your request.
Note: Voter registration can also be handled online through vote.utah.gov for Rich County residents.
Rich County Criminal Records
The Rich County Sheriff's Office provides law enforcement services throughout the county. For copies of incident reports, arrest records, or other law enforcement documents, contact the Sheriff's Office directly in Randolph. Provide the incident date, names involved, and any case number you have. Small offices like Rich County Sheriff may have limited staff for records requests, so allow extra time for responses.
For statewide criminal history, go to the Utah Bureau of Criminal Identification. BCI manages Utah's central criminal records database. A name-based check costs $15, and a fingerprint check costs $33.25. Fingerprint checks are more reliable for confirming identity. Requests can be submitted through bci.utah.gov, or you can call BCI at (801) 965-4445. BCI results reflect criminal history statewide, covering cases beyond just Rich County.
The Utah Bureau of Criminal Identification at bci.utah.gov processes name and fingerprint background checks for individuals and organizations throughout Utah, including Rich County residents.
Rich County Court Records
Rich County falls under the Second Judicial District Court in Utah. Court records cover civil cases, criminal proceedings, family law matters, probate, and small claims. The Utah Courts XChange system at utcourts.gov lets you search case information online. XChange charges $0.35 per search or $40 per month for unlimited access. Free terminals are available at courthouse locations in the district.
To get paper copies of documents from a Rich County court case, contact the Second District Court Clerk. Most court records are open to the public under Utah law. Bring the full name of a party or a case number to make the search faster. Certified copies are available for a per-page fee set by the court. Records involving sealed matters or juveniles may be restricted.
| Court | Second Judicial District Court Rich County Division |
|---|---|
| Website | utcourts.gov |
| XChange Access | $0.35/search or $40/month |
Property Records in Rich County
The Rich County Assessor determines property values for tax purposes. Ownership details, parcel characteristics, and assessed values are available through the Assessor's Office in Randolph. In small counties, the Assessor may share staff with other offices. For specific parcel inquiries, start with the Recorder's Office for deed history and the Assessor's Office for valuation data.
Property tax records, delinquency notices, and payment history are handled by the Treasurer's Office, also located in Randolph at 20 South Main Street. These records are available to the public under GRAMA. If you need a full picture of a property including deed history, assessed value, and tax status, you may need to contact two or three separate offices. Staff in Rich County tend to be helpful in directing you to the right place, given the small size of county government.
GRAMA Public Records Requests
Utah's Government Records Access and Management Act gives residents the right to see government records held by any public entity in the state, including Rich County. The law is codified at Utah Code Title 63G, Chapter 2. Records are public by default unless the law specifically allows them to be withheld. Common examples of restricted records include active investigation files, certain personal financial records, and attorney-client communications.
To request Rich County records under GRAMA, write a letter or note describing the records you want with enough detail to find them. Send or deliver your request to the appropriate office in Randolph. The county must respond within 10 business days. If granted, copies cost $0.25 per page for standard documents. Certified copies carry an added fee. If your request is denied, you have the right to appeal first to the county's chief administrative officer under § 63G-2-401, and then to the State Records Committee under § 63G-2-802 if that appeal fails.
The Utah State Archives at archives.utah.gov holds older Rich County records that have been transferred to permanent state custody. Call (801) 531-3847 to ask about availability of historical documents from the county.
Cities in Rich County
Rich County has no cities that meet the qualifying population threshold for individual city pages. Randolph is the county seat and primary community in the county. Public records for all Rich County locations are handled through the county offices on South Main Street in Randolph.
Nearby Counties
Rich County borders other northeastern Utah and southern Idaho counties. If you need records from a neighboring area or are unsure which county handles your records, check by location.