Find Public Records in Utah County

Utah County public records are held across several offices, including the County Recorder, the Clerk and Auditor, the Sheriff, and the Fourth District Court. With a population of roughly 700,000, Utah County is the second-largest county in the state, and its record-keeping offices handle a high volume of requests each year. This guide covers where to find property documents, court case files, criminal history records, vital records, and other official documents in Utah County, along with how to request them and what fees to expect.

Utah County Recorder Property Records

The Utah County Recorder is one of the busiest recording offices in the state, processing roughly 200,000 documents each year. Real property records go back to 1850. Deeds, mortgages, liens, easements, plats, and related land instruments are all kept here. The office is located in the Utah County Administration Building at 100 East Center Street in Provo, Suite 2100. Public access terminals are available inside the building so you can search records without paying online fees.

Online property searches are available through the county's website. You can search by property description, grantor or grantee name, document number, or recording date. Document images are available online for records from 1990 forward. For older documents, you'll need to visit the office in person. Recording fees follow the statewide schedule: $40.00 for the first page and $2.00 for each additional property description. Certified copies cost $5.00 plus $1.00 per page. Mailed requests should include a self-addressed stamped envelope.

Utah County Clerk and Auditor

The Utah County Clerk and Auditor's Office is the main hub for county government records, marriage licenses, and GRAMA public records requests. The office is in Suite 2200 of the Administration Building in Provo, one floor up from the Recorder. Staff here handle a wide range of document types, from commission minutes to official county resolutions.

Marriage licenses are issued in person and require both parties to appear with valid photo ID. The fee ranges from $50 to $60. Licenses are valid for 30 days from the date of issue. Utah has no waiting period. An online pre-application is available through the county website to speed up the in-person visit. The Clerk also manages voter registration and election records, which are public documents available to inspect under Utah Code § 63G-2. GRAMA requests submitted to this office receive a response within 10 business days.

Utah County Sheriff Records

The Utah County Sheriff's Office provides law enforcement for unincorporated areas of the county and operates the Utah County Jail. The office maintains incident reports, arrest records, and jail booking information. An online inmate lookup tool is available through the county website, making it easy to check current detention status without calling the office.

Incident reports and arrest records are available to involved parties and, in many cases, to the general public through a GRAMA request. The Records Division handles these requests during business hours at the main office on North Main Street in Spanish Fork. Some records may be restricted if they are part of an active investigation or if they contain information about minors. For statewide criminal background checks, use the Utah Bureau of Criminal Identification at bci.utah.gov. A name-based check costs $15.00, while a fingerprint-based check is $33.25. BCI is the more comprehensive option for background screening in Utah County and statewide.

Note: The Sheriff's Records Division is open Monday through Friday, 8:00 AM to 5:00 PM. After-hours requests can be submitted in writing.

Fourth District Court Records in Utah County

The Fourth District Court serves all of Utah County and handles felony criminal cases, family law matters, civil litigation over $11,500, probate, and juvenile proceedings. The main courthouse is at 125 North 100 West in Provo. Additional court departments operate in Spanish Fork and American Fork, making the court accessible to residents across this large county.

Court records are accessible through the Utah Courts XChange system. In-person access on the courthouse's public terminals is free. Remote access through XChange costs $0.35 per search or $40.00 per month for up to 500 searches. Document downloads are $1.00 each. For a monthly subscription or one-time search, visit utcourts.gov/en/xchange.html. Court staff can assist with in-person lookups. The court's main phone line in Provo is (801) 429-1000.

Utah County's court handles a significant caseload given the county's size. Family law and probate cases are especially common. If you need records from a specific department or branch, the court's website lists contact information for each location.

Utah County Assessor and Property Data

The Utah County Assessor determines the taxable value of all parcels in the county, which numbers over 200,000. Ownership data, assessed values, and parcel information are available through an online search tool on the county website. You can search by parcel number, street address, or owner name. This is a good starting point if you need to identify who owns a property or find parcel details before pulling formal recorder documents.

The Assessor's database is publicly available and free to search online. For recorded documents such as deeds or liens, you still need to go to the Recorder's office or use their online system. The Assessor holds valuation and ownership data; the Recorder holds the legal instruments. Both offices are in the same building at 100 East Center Street in Provo. The Assessor's phone number is (801) 851-8179.

Vital Records and Birth, Death, Marriage Documents

Birth and death certificates for events in Utah County can be requested locally through the Utah County Health Department at 151 South University Avenue, Provo, UT 84601. You can reach their office at (801) 851-7031. For vital records statewide, the Utah Office of Vital Records runs the SILVER portal at silver.health.utah.gov. Birth certificates cost $18, death certificates cost $16, and marriage or divorce certificates are $16 each. Eligible requesters include the subject, parents, legal guardians, and authorized representatives.

The SILVER portal lets you order certified copies online with delivery by mail. Processing times vary. Expedited options may be available for an additional fee. If you need a record quickly, the local health department can sometimes process in-person requests faster than the state portal. Call ahead to confirm availability before making the trip.

GRAMA Requests in Utah County

Utah's Government Records Access and Management Act gives any person the right to inspect and copy public records held by government agencies. You do not need to state a reason or show ID to inspect most records. The law is at Utah Code § 63G-2-201. All Utah County agencies must respond to GRAMA requests within 10 business days. Inspection is free. Copies are $0.25 per black and white page and $0.50 per color page. The first 15 minutes of staff search time are free; additional time may be charged.

Submit your request in writing to whichever office holds the record you want. Describe the documents clearly to help staff locate them quickly. If your request is denied, you can appeal to the agency's chief administrative officer, and then to district court if needed under Utah Code § 63G-2-401. Most routine requests are fulfilled without issue. Utah County's large offices are experienced with GRAMA requests and generally process them efficiently.

The Utah State Archives at archives.utah.gov holds older county records that have been transferred out of local custody. Phone: (801) 531-3847. Their address is 346 S Rio Grande St, Salt Lake City. The Utah Open Data Portal at opendata.utah.gov also has some datasets useful for research in Utah County.

The screenshot below shows the Utah GRAMA statute at the Utah Legislature's official website. This is the controlling law for all public records requests in Utah County.

The statute page spells out your rights as a requester and what Utah County agencies must do when you submit a GRAMA request.

The screenshot below shows the Utah BCI website, which handles statewide criminal history checks for Utah County and all other counties.

BCI is the most thorough option for criminal background checks in Utah County, covering arrest and conviction records statewide rather than just local Sheriff data.

Cities in Utah County

Utah County contains several large cities. Residents of these cities use the same county-level offices for property records, court filings, and most official documents. City-level police departments may hold local incident reports, but county courts and the Recorder's office serve all cities in the county. Below are the major Utah County cities with dedicated records pages on this site.

Nearby Counties

Utah County shares borders with several other counties. If a property or court record is not found in Utah County, check the bordering county that may have jurisdiction over that address or filing.

View All 29 Utah Counties